FOR COLLEGE COACHES
Everything Coaches Get — Free
- 100% private dashboard — your scouting reports, prospect boards, watchlists, private notes, messages & templates are yours alone. PrepPortal staff and admins cannot open or read your coach dashboard. We do not have access.
- Verified athlete profiles, filtered search
- College players in the portal — current college athletes can also join PrepPortal and post their college + class year on their profile so you discover transfer-portal, grad-transfer & roster-update players alongside the next prep class
- Verified Measurables badges — athletes measured at PrepPortal showcases carry a verified-measurables seal on their cards so you can trust their combine numbers without a phone call
- College Fit Report for athletes — your open recruiting needs are surfaced to matching athletes, ranked on their College Fit Report by real roster demand, so recruits find you based on your actual position needs
- Talent Index — 15 men's & women's sports with explicit categories: Football, Basketball, Baseball, Softball & Beach Volleyball plus gendered Men's & Women's Soccer, Track & Field, Lacrosse, Volleyball & Wrestling
- Sport-specific NCAA testing-measurement filters — narrow the index by sport-specific combine measurables: 40-yard dash, vertical & broad jump, bench press, 3-cone & shuttle drills, standing reach, block & approach jumps, track & field events and more
- Custom watchlists & prospect boards with ranking
- Athletic achievement & award search — filter the Talent Index by honors, awards and accolades like All-State, MVP or State Champion
- Club team affiliation search — filter prospects by club team to find familiar AAU/travel programs fast
- Pin players from the index — tap the heart on any athlete card to save them to your Prospects shortlist
- Scouting reports & multi-factor skill assessments
- Side-by-side athlete compare with radar charts
- Direct messaging, templates, email/text & Gmail sync
- Message athletes directly from their profile page — every conversation saved to a shared recruiting message log both sides can track
- Real-time alerts when watchlist athletes update
- Automated Gmail prospect alerts — the moment a coach files a new scouting report on an athlete you're tracking, or that athlete updates a performance stat, an email alert hits your inbox so you never miss a key recruiting change even when you're away from your dashboard
- Automated email alert the moment a new athlete matching your saved sport & position criteria joins PrepPortal — instant coach notification, no daily wait
- Automated alert when an existing athlete edits their profile and newly fits your saved sport, position, GPA, division or grad-year criteria
- Weekly recruiting summary email — Monday digest of new athletes matching your saved position & filter preferences
- Daily activity synced to a master Google Sheets tracking log — clean record of every new athlete & activity event
- Export CSV, PDF scouting dossiers & Google Sheets
- NCAA testing-measurement table — every athlete's on-screen scouting report AND exported PDF dossier lay out the recruit's full per-sport combine measurables (40, vertical & broad jump, bench, 3-cone & shuttle drills, standing reach, block & approach jumps, track & field events and more) in one clean Measurement | Result table so you scan performance metrics at a glance
- AI Coach Concierge — daily morning briefing
- Coach's Clipboard — mobile voice scouting
- AI-generated star ratings on every athlete
- For-You recommendations & Top Scouts leaderboard
- Live recruiting news feed
- Scout Me Live — RSVP prospects' upcoming games to scout in person
- Sync athletes' game schedules to your Google Calendar
- Interview date planner — set & track interview dates per profile
- Export your saved prospects to CSV for offline tracking
- Sync any watchlist to Google Sheets — one click exports every athlete in a custom list into a shared Google Sheet so you can manage your recruiting pipeline offline
- Export your full Saved Athletes board to Google Sheets — one click builds a shared recruiting sheet of every prospect, with grade, interest level & scouting notes, shared straight to your Google Drive
- Share Access — pool notes, boards, scouting & prospect lists with fellow coaches at your school into one unified institutional recruiting board
- Staff activity log — live feed of notes & recruiting-status changes across your coaching staff
- Daily staff activity digest email — an automated Gmail summary of your team's recruiting moves every morning
- Recruiting pipeline tracker — visual Scouted to Contacted to Offered to Committed board for your whole staff
- Scholarship Offer Tracker & Budget Board — log every scholarship offer your staff extends, track acceptance status, deadlines and offer type, and watch your committed-scholarship tally against your roster budget. Shared with your linked coaching staff so you never over-offer
- Recruiting Competition Tracker — for each saved recruit, log the rival schools chasing them and each rival's interest level (Monitoring to Offered), mark your standing (Leading to Long Shot), and never get blindsided on signing day. Private to your staff
- Recruiting Travel Planner — plan multi-day scouting trips (drives, flights, trains) with an ordered itinerary of stops: games, official visits, home visits, campus evals and camps. Tie each stop to a saved recruit, track miles & budget, and mark trips Planned to Completed. Shared with your linked staff
- Official Visit Planner — host recruits on campus: schedule officials against the 5-visit cap, assign hosting staff from your linked coaches, build the visit itinerary (academics, facilities, game tickets, dinners, head-coach & position meetings), and track per-visit hosting costs. Shared with your linked staff
- Recruiting Class Needs Board — set position targets per class year, track outstanding offers and commitments against the target, and always see what's left to fill. Priority-ranked per position with fill-rate progress bars
- Recruiting Budget & Spend Tracker — set an annual recruiting budget by category (travel, camps, eval services, postage, official-visit hosting, software), log every spend against the allocation, and watch remaining dollars per category in real time. Shared with your linked staff
- Compliance Center — see at a glance which NCAA, NAIA & JUCO recruiting periods (Contact, Evaluation, Quiet, Dead) are open today for every sport & division, so you plan calls, visits & evals around the rules
- Add NCAA recruiting periods to your Google Calendar — from the Compliance Center, tap any sport & division to push that recruiting calendar's Contact, Evaluation, Quiet & Dead period dates straight to your Google Calendar as scheduled events, so you never schedule a call or visit in a closed window
- Post a Recruiting Need — free; auto-publishes to @theprepportal Instagram, emails registered players matching your sport, position & class year, and runs on the homepage Coaches Needs ticker for 45 days so recruits find you
- Outreach Summary dashboard — a focused at-a-glance view of how many athletes you've contacted (direct messages sent) versus whose profiles you've viewed, with a 'replied' tally and a 'viewed but not contacted' leads panel so you stay organized and never miss a follow-up. Shared with your linked coaching staff
- Monday Morning Match — a weekly Monday email ranking the uncommitted athletes who fill your open recruiting needs, scored by fit (position, class year, division preference, film, measurables & academics) and tied to your posted Class Needs & saved alert filters
- AI Sign-Likelihood Score — for every saved prospect, a live % chance the recruit signs with YOUR school, computed from engagement telemetry (message replies & recency, email opens, official visits, scholarship offers, your scouting interest, competition standing, class-need fit & commitment status), with the top drivers shown so you know exactly where you actually stand
- Public coach profile with Calendly & Google booking